Privacy Policy
Last updated: April 2026
MyRepTracker ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our civic engagement platform.
Information We Collect
We collect information you provide directly to us, including:
- Account information — your name, email address, and password when you create an account
- Address information — your street address, used solely to identify your elected representatives at the state and federal level
- Preferences and tracking — the legislators, bills, and topics you choose to follow
- Communications — messages you send through our contact form
We also collect certain information automatically when you use our service:
- Usage data — pages visited, features used, and general interaction patterns
- Device information — browser type, operating system, and screen size
- Cookies — small text files used for authentication and preferences. For more details, see our Cookie Policy
How We Use Your Information
We use the information we collect to:
- Provide, maintain, and improve our services
- Match you with your elected representatives based on your address
- Send you notifications about tracked bills, legislators, and legislative activity
- Personalize your dashboard and recommendations
- Respond to your inquiries and support requests
- Analyze usage trends to improve the platform
AI and Automated Processing
MyRepTracker uses artificial intelligence to classify bill topics, generate bill summaries, and power our conversational search features. These AI features process publicly available legislative data — not your personal information. Your chat queries with our AI assistant are logged to improve the service but are not shared with third parties.
Information Sharing
We do not sell, rent, or trade your personal information. We may share your information only in the following circumstances:
- Service providers — trusted third parties that help us operate our platform (e.g., email delivery, hosting), bound by confidentiality obligations
- Legal requirements — when required by law, subpoena, or legal process
- Safety — to protect the rights, safety, or property of MyRepTracker, our users, or the public
Data Retention
We retain your account information for as long as your account is active. If you delete your account, we will remove your personal data within 30 days, except where we are required to retain it for legal or compliance purposes. Anonymized, aggregated usage data may be retained indefinitely.
Data Security
We implement industry-standard security measures to protect your personal information, including encrypted data transmission (TLS), secure password hashing, and access controls. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.
Your Rights
You have the right to:
- Access the personal information we hold about you
- Correct inaccurate information
- Delete your account and associated data
- Opt out of non-essential email notifications
- Request a copy of your data in a portable format
To exercise any of these rights, please contact us.
Children's Privacy
MyRepTracker is not directed at children under the age of 13. We do not knowingly collect personal information from children. If you believe a child has provided us with personal data, please contact us and we will promptly delete it.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes by posting a notice on our website or sending you an email. Your continued use of the service after changes are posted constitutes your acceptance of the updated policy.
Contact Us
If you have questions about this Privacy Policy, please contact us.