Cerritos Community College District: data sharing.

Primary responsibility for developing the data-sharing process shifted from the Chancellor's office to the Cerritos Community College District. The district now develops the 'recommended prototype' in consultation with the Chancellor's office, rather than the Chancellor's office developing a 'method' in collaboration with the district.

Development of the informed consent form shifted from the Chancellor's office (which was to develop it separately by September 1, 2027) to the district, which must now include a proposed consent form or process as part of its recommended prototype, in consultation with both the Chancellor's office and the State Department of Education.

The consent form description now requires explanation of how the pilot differs from both CCCApply and CCCStart, whereas the prior version only referenced CCCApply.

The deadline for the district to develop the recommended prototype was corrected from September 1, 2027 to April 1, 2027, giving the district approximately five additional months.

The term 'method' used throughout the prior version was replaced with 'recommended prototype,' reflecting a more specific and bounded deliverable rather than an open-ended process design.

The state-mandated local program designation was corrected from 'no' to 'yes,' acknowledging that the bill imposes additional duties on the Cerritos Community College District that trigger potential state reimbursement obligations.

The responsibility for developing the data compilation and transmission method shifts from the Chancellor's office (in collaboration with the district) to the Cerritos Community College District (in consultation with the Chancellor's office). The district must now develop a 'recommended prototype' rather than the Chancellor's office developing a 'method.'

The district must now include a proposed form or process for obtaining informed consent as part of its recommended prototype (in addition to the Chancellor's office still being required to develop a consent form by September 1, 2027). The consent form description now also references CCCStart in addition to CCCApply.

The development deadline moves from September 1, 2027 to April 1, 2027. A new approval deadline of September 1, 2027 is added for the Chancellor's office to review and approve the district's prototype.

A new approval process is added: the Chancellor's office must review and approve the district's recommended prototype by September 1, 2027. The Chancellor's office can only deny approval based on specific written findings that a specific element is inconsistent with the section or cannot be implemented due to an identified legal or technical deficiency. If denied, the district may submit a revised prototype for re-review by the same deadline.

The data-sharing agreement trigger changes from 'beginning on September 30, 2027' upon implementation of the method to 'upon approval of the recommended prototype by the Chancellor's office,' making it contingent on the new approval process rather than a fixed date.

The bill now acknowledges it imposes a state-mandated local program (changed from 'no' to 'yes') and adds a new Section 4 providing that if the Commission on State Mandates determines the act contains costs mandated by the state, reimbursement shall be made pursuant to Part 7 of Division 4 of Title 2 of the Government Code.

A new Section 1 is added stating legislative intent: to place students at the center of the enrollment experience, evaluate a streamlined process using existing educational partnerships with informed consent, and use findings to inform continuing development of statewide CCC application and enrollment processing.

The start condition for entering into data-sharing agreements changed from a fixed date (September 30, 2027) to 'upon implementation of the method developed pursuant to subdivision (b).' The district can no longer begin sharing student data on a set calendar date; it must wait until the Chancellor's office has actually implemented the data compilation and transmission method.

The term 'data sharing' (two words) was corrected to 'data-sharing' (hyphenated) throughout the bill for consistency with standard usage.

A drafting error in the definition of 'partnering local educational agency' was fixed. The Assembly version listed 'school district charter school' (missing a conjunction), which the Senate corrected to simply 'charter school.'

Charter schools were added to the definition of 'partnering local educational agency,' expanding which institutions can participate in the data sharing agreement with Cerritos Community College District.

A new requirement was added for the chancellor's office, in collaboration with the State Department of Education, to develop an informed consent form by September 1, 2027. The form must describe the program as a pilot, explain how it differs from CCCApply, and detail how student data will be handled at all stages including acquisition, transmission, and storage.

The language identifying required student data was changed from 'the personally identifiable student information that is required' to 'the minimum amount of personally identifiable student information that is required,' establishing a data minimization principle.

The chancellor's office is now required to make recommendations on how the data should be collected, transmitted, and stored to best protect student data and adhere to data privacy standards.

The data flow was clarified: personally identifiable information is now shared by the local educational agency with the district only (not directly with the chancellor's office). The district then compiles and transmits it to the chancellor's office under the developed method.

References to 'OpenCCC Student Account and CCCApply Application' as the mechanism for creating student records were removed, along with language about 'batch processing that leverages existing system capabilities used in limited contexts, including noncredit registration.'

The word 'seamlessly' was removed from the description of the enrollment purpose, and 'data sharing agreement' was consistently changed to 'data-sharing agreement' (hyphenated) throughout.

Added an explicit effective date of September 30, 2027, for when Cerritos Community College District may enter into data sharing agreements. Previously no start date was specified in the operative text.

The data flow mechanism was fundamentally restructured. Under the old version, the chancellor's office developed and populated a form with data from statewide systems (OpenCCC Student Account and CCCApply Application). Under the new version, the district itself compiles and transmits personally identifiable student information to the chancellor's office under a method the chancellor's office develops in collaboration with the district by September 1, 2027.

New subdivision (b)(1) requires the chancellor's office, in collaboration with the district, to develop a method by September 1, 2027 for the district to compile and transmit student information. The method must comply with state and federal privacy laws, may use existing system capabilities, and the chancellor's office must identify what specific data is required.

Data shared under the agreement must now be limited to the specific data identified by the chancellor's office pursuant to the new method, adding an additional constraint beyond general privacy law compliance.

Consent requirement was strengthened from general 'consent' to 'express written consent.' The new language also clarifies that if the student is 18 or older, the student's own consent is required (rather than a parent or guardian's).

The legislative report due by January 1, 2031 is now the responsibility of the district in collaboration with the chancellor's office, rather than the chancellor's office alone. This shifts accountability for evaluating the program to the implementing district.

The stated purpose was narrowed from 'seamless and streamlined access from high school to community college with an active and ready-to-enroll student record' to the more specific goal of 'creating a community college student record for course enrollment at the California Community Colleges.'

A new consent requirement mandates that the partnering local educational agency must obtain consent from either the student or the student's parent or guardian before exchanging personally identifiable student information with the district and the Chancellor's office.

A new deadline requires the Chancellor's office to develop or approve a standardized form by February 1, 2027 that identifies the specific personally identifiable student information needed to create a community college student record. The form is limited to only the information identified on it.

A new provision requires the district to use batch processing that leverages existing system capabilities (such as those used for noncredit registration) to compile and transmit the received information to create the student record.

Data use restrictions were tightened: personally identifiable student information exchanged under the agreement may only be used by the district and the Chancellor's office for the limited and express purpose of creating a community college student record for course enrollment.

The defined term 'Chancellor' was changed to 'Chancellor's office,' shifting responsibility from an individual to the office itself throughout the bill.

The legislative report due by January 1, 2031 now specifically addresses the effectiveness of providing seamless enrollment of participating students in courses offered by the district, rather than the broader original purpose language.