SB 5345 Washington Senate · 2025-2026 Regular Session

Concerning access to personnel records.

SB 5345 requires Washington employers to provide current and former employees with access to their personnel files within 21 days of a request, including records like performance evaluations, disciplinary actions, and payroll information. Employees can request corrections to inaccurate information in their files, and employers must remove verified errors or include the employee's rebuttal. The bill creates a private right to sue employers for violations, with statutory damages ranging from $250 to $1,000 per violation depending on delays (e.g., $250 for missing the 21-day deadline), and mandates a 5-day notice period before filing a lawsuit. It applies to all employers covered by Washington's personnel record laws and does not override existing privacy statutes.
Bill status in committee 1 of 4 stages cleared
Introduction
Jan 2026
Committee Review
Floor Vote
Governor
Introduced Jan 12, 2026 Last action Jan 12, 2026
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Jan 12, 2026
Introduced
By resolution, reintroduced and retained in present status.
upper
1 primary · 13 co-sponsors

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