SB 403 Oklahoma Senate · 2025 Regular Session

County purchasing; modifying duties of county purchasing agent related to bidders. Effective date.

SB 403 modifies Oklahoma county purchasing rules by clarifying when county purchasing agents may bypass standard bidding requirements. It updates specific exceptions, such as allowing purchases under $25,000 without bids (with strict anti-splitting rules), requiring vendor quotes for fuel purchases, and permitting food purchases for county jails with quotes in larger counties. The bill also specifies that for processed road materials, counties may accept all bids and select the lowest overall bid including transportation costs. These changes directly affect county purchasing agents and their procurement processes for local government spending. The bill focuses on streamlining routine purchases while maintaining oversight requirements through documented records.
Bill status passed both 4 of 5 stages cleared
Introduction
Feb 2025
Committee Review
Apr 2025
Senate Passage
Mar 2025
House Passage
Apr 2025
Governor
Introduced Feb 3, 2025 Last action May 7, 2025
Maddy AI version diff · 3 comparisons

What changed between versions

Floor (House) Floor (Senate) · 10 edits
MAJOR
This bill updates Oklahoma's county purchasing laws by adding new exceptions to mandatory bidding requirements, allowing counties to make purchases without competitive bidding under specific circumstances such as small purchases under $25,000, single-source contracts, and emergency situations. The changes streamline procurement processes while maintaining oversight through documentation requirements and penalties for violations.
Scope change
Expanded scope to include additional purchasing exceptions for counties, including provisions for fuel purchases, food for prisoners, and purchases from state agencies or political subdivisions.
REQUIREMENT

Added new exceptions to mandatory bidding requirements, including purchases under $25,000 by department, single-source contracts, and service/maintenance contracts on equipment purchased at the time of acquisition.

Added exception for fuel purchases when the county purchasing agent obtains quotes from at least three vendors and selects the lowest and best quote.

Added exception for food purchases for prisoners in county jails, with different rules for counties with populations over 100,000.

Added exception for purchases of processed native materials for road and bridge improvements, allowing acceptance of all bids with selection based on availability, price, and transportation costs.

Added exception for purchases from state bid lists when the same item is available from a local vendor at or below the listed price.

Added exception for items bid by the Office of Management and Enterprise Services that the county can purchase at the bid price.

Added exception for using proceeds from public property sales to acquire items at the same auction.

Added exception for competitively bid items where multiple counties can participate, requiring notice to list participating counties.

Added requirement that documentation of quotes for exceptions must be recorded in permanent records of the county clerk.

ENFORCEMENT

Added penalty provisions stating that persons violating the new purchase order splitting prohibition are guilty of a misdemeanor and forfeit their position or office.

Floor votes

How they voted

This bill passed the Senate by voice vote (no roll call recorded).
Full legislative history

Actions timeline

Total actions
25
Key actions
6
Committee
6
Amendments
1
Apr 29, 2025
Committee
Referred for enrollment
upper
Apr 29, 2025
Lower · Passed
Third Reading, Measure passed: Ayes: 77 Nays: 0
lower
Apr 22, 2025
Lower · Passed
CR; Do Pass Government Oversight Committee
lower
Apr 10, 2025
Lower · Passed
Policy recommendation to the Government Oversight committee; Do Pass County and Municipal Government
lower
Apr 1, 2025
Committee
Referred to County and Municipal Government
lower
Mar 25, 2025
Introduced
First Reading
lower
Mar 25, 2025
Upper · Passed
Engrossed to House
upper
Mar 24, 2025
Committee
Referred for engrossment
upper
Mar 24, 2025
Upper · Passed
Measure passed: Ayes: 45 Nays: 1
upper
Mar 24, 2025
Introduced
General Order, Amended
upper
Feb 11, 2025
Upper · Passed
Reported Do Pass as amended Local and County Government committee; CR filed
upper
Feb 3, 2025
Introduced
First Reading
upper
1 primary · 0 co-sponsors

Sponsors

Role
Legislator
Party
State
District
P
Photo of Josh Cantrell
Josh Cantrell
RRepublican
OK
49