SB 2312 Hawaii Senate · 2026 Regular Session

RELATING TO GOVERNMENT CONTRACTS.

Summary

Amends the Uniform Information Practices Act (UIPA) to require contractors who perform agency functions to retain records following the retention schedule of the agency and to provide the agency access to the records upon request. Establishes that all records retained by an agency function contractor shall be deemed government records for the purposes of the UIPA. Exempts contracts entered into by the Employees' Retirement System. Effective 7/1/3000. (HD1)

Bill status passed 3 of 5 stages cleared

Introduction

Jan 2026

Committee Review

Mar 2026

Senate Passage

Mar 2026

House Passage

Governor

Introduced Jan 15, 2026 Last action Mar 25, 2026

Maddy AI version diff · 2 comparisons

What changed between versions

SB2312_HD1 → SB2312_SD1 · 3 edits

MINOR

The bill text was converted from a House version to a Senate version, updating the effective date from July 1, 3000, to January 1, 2525, and clarifying the legislative purpose to explicitly state that contractor records are subject to the Uniform Information Practices Act. The core policy requirements regarding record retention and access remain substantively identical.

Scope change

The bill's scope and applicability remain unchanged; it still applies to private contractors performing agency functions and exempts the Employees' Retirement System.

TIMELINE

The effective date of the Act was changed from July 1, 3000, to January 1, 2525.

DEFINITION

The introductory text was revised to explicitly clarify that records created or used by contractors performing agency functions are subject to the State's Uniform Information Practices Act.

TECHNICAL

The document format was updated from a House Draft (HD1) to a Senate Draft (SD1), including changes to header metadata and page numbering.

Floor votes

How they voted

This bill passed the Senate by voice vote (no roll call recorded).

Full legislative history

Actions timeline

Total actions

Key actions

Committee

Mar 25, 2026

Committee

Reported from JHA (Stand. Com. Rep. No. 1411-26) as amended in HD 1, recommending passage on Second Reading and referral to FIN.

lower

Mar 17, 2026

Lower · Passed

The committee on JHA recommend that the measure be PASSED, WITH AMENDMENTS. The votes were as follows: 9 Ayes: Representative(s) Tarnas, Poepoe, Belatti, Cochran, Hashem, Kahaloa, Sayama, Takayama, Garcia; Ayes with reservations: none; 1 Noes: Representative(s) Shimizu; and Excused: none.

lower

Mar 12, 2026

Committee

Referred to JHA, FIN, referral sheet 17

lower

Mar 10, 2026

Introduced

Received from Senate (Sen. Com. No. 207) in amended form (SD 1).

lower

Mar 10, 2026

Upper · Passed

Report adopted; Passed Third Reading. Ayes, 25; Aye(s) with reservations: none . Noes, 0 (none). Excused, 0 (none). Transmitted to House.

upper

Feb 27, 2026

Upper · Passed

The committee(s) on JDC recommend(s) that the measure be PASSED, UNAMENDED. The votes in JDC were as follows: 5 Aye(s): Senator(s) Rhoads, Gabbard, Chang, San Buenaventura, Awa; Aye(s) with reservations: none ; 0 No(es): none; and 0 Excused: none.

upper

Feb 23, 2026

Upper · Passed

The committee(s) on JDC will hold a public decision making on 02-27-26 10:30AM; Conference Room 016 & Videoconference.

upper

Feb 19, 2026

Upper · Passed

Report adopted; Passed Second Reading, as amended (SD 1) and referred to JDC.

upper

Feb 19, 2026

Committee

Reported from GVO (Stand. Com. Rep. No. 2409) with recommendation of passage on Second Reading, as amended (SD 1) and referral to JDC.

upper

Feb 5, 2026

Upper · Passed

The committee(s) on GVO recommend(s) that the measure be PASSED, WITH AMENDMENTS. The votes in GVO were as follows: 4 Aye(s): Senator(s) McKelvey, Gabbard, Moriwaki, Awa; Aye(s) with reservations: none ; 0 No(es): none; and 1 Excused: Senator(s) Hashimoto.

upper

Jan 30, 2026

Upper · Passed

The committee(s) on GVO has scheduled a public hearing on 02-03-26 3:00PM; Conference Room 225 & Videoconference.

upper

Jan 26, 2026

Committee

Referred to GVO, JDC.

upper

Jan 21, 2026

Introduced

Introduced and passed First Reading.

upper

Jan 15, 2026

Introduced

Pending Introduction.

upper

6 primary · 2 co-sponsors